1. CONTEST HOLDING
a) Pyrkon 2019 Fan Convention (hereinafter referred to as: “the Convention”) in Poznań, which will be held on 26-28.04.2019, is organized by the Klub Fantastyki DRUGA ERA Association, with its registered seat at ul. Kaliska 22A/23, 61-131 Poznań (hereinafter referred to as: „the Festival Holder”). The Festival Holder is primarily represented by the Managers of the Contests Section, Convention Directors and the remaining Volunteers (manangers, volunteers, crew) executing tasks and obligations as part of the Convention.
b) Contests and tournaments (hereinafter referred to as: “the Contest”) are program events of the Pyrkon 2019 Fan Convention during which the Participants may win convention currency (hereinafter referred to as: “Pyrpounds”).
c) Pyrpound is the festival currency, which is the prize in the contests held as part of the Convention program. Participants may exchange Pyrpounds for material prizes in the convention shop (hereinafter referred to as: “the Pyrshop”).
d) A speaker is a person or a group of people preparing and holding the Contest (hereinafter referred to as: “the Host”).
e) Contests are being held only within the area and the duration of the Pyrkon 2019 Fan Convention.
2. RULES FOR THE CONTESTS AND COOPERATION WITH THE HOST
a) Participating in the Contest may be the Convention participants, with the exception of persons excluded by the Convention Holder.
b) Volunteers on duty and other persons acting for the benefit of the Convention, as well as the Hosts of the same Competition and other persons acting in connection with the organization, preparation and execution of the Contest are excluded from participation in the Contest.
c) Participants may participate in the Contest individually or in groups, in accordance with the format of the Contest previously established by the Host.
d) The subject matter and manner of conducting the Contest shall not hurt or offend anyone due to: their sexual orientation, gender, nationality, ethnicity, race, political affiliation, religious affiliation or lack thereof.
e) The Contest may not propagate totalitarian regime and incite hatred.
f) The subject matter of the Contest may not include content intended for adults, unless the Host stipulated such information earlier in the description of the Contest, included in the program and the Convention Holder agreed to include such content in the program.
g) The Contest may not exceed the predetermined duration period and, if necessary, the Convention Holder must be informed immediately.
h) The Host undertakes to remain sober when hosting the Contest.
i) The Host undertakes to personally confirm his readiness to host the Contest with the Convention Holder, no later than an hour before the planned date and time of the Contest.
j) Should the Host fail to confirm his readiness to host the Contest, the Festival Holder reserves the right to try and obtain such confirmation by contacting the Host directly via telephone.
k) Should it prove impossible to obtain a confirmation of the Host’s readiness to conduct the Contest within one hour before the planned date and time of the start of the Contest, the Convention Holder has the right to cancel the Contest and insert another program event in its time slot, recognizing that the Host resigned from conducting the Contest and the discount for Hosts he was entitled to on that account.
l) The Host undertakes to send a script of the Contest no later than 21 days before the commencement of the Convention (05.04.2019) via e-mail to the Manager of the Contests Section.
m) In any and all disputable situations and matters not included in the regulations, the Convention Holder reserves the right to make a decision.
3. PRIZES AND PYRPOUNDS
a) The prize in the Contest are Pyrpounds, collected by the Host personally no later than an hour before the planned commencement of the Contest from the Convention Office, if a Contests is held outside of the Contests Section, the Host collects the Pyrpounds from the Manager of an appropriate Section.
b) The Host collects the Pyrpounds after presenting an official document confirming his identity: an ID card, a passport, a driving license, a school or student ID card,
c) When signing for the takeover of Pyrpounds, the Host confirms that he familiarized himself with the regulations and undertakes to observe them.
e) The number of Pyrpounds for each Contest is determined by the Convention Holder, and the Host distributes the number of Pyrpounds awarded bwteen the winners of the Contest (in accordance with the Festival Holder’s guidelines regarding the rewarded places). If there is only one place, the entire pool of Pyrpounds is awarded to the winner.
f) The Host is obliged to fill in and hand over a submit a contest form to the Convention Office.
g) In individual contests, prizes are awarded to the first three places, and in group contests, the prize is awarded to the winning team only. The Convention Holder reserves the right to change these instructions individually for each Contest.
h) Participants of the Contest who participated in the Contest in a group, distribute the pool of Pyrpounds won between themselves on their own, neither the Convention Holder nor the Host of the Contest interfere in the distribution of the winnings between the members of the winning team, they may only suggest in what manner to divide the winnings. The final decision is to be made by the awarded Participants.
i) The Host is obliged to hand over all the unused Pyrpounds back to the Convention Office.
4. FINAL PROVISIONS
a) The Host’s improper behavior may be the basis for the Convention Holder or another Volunteer to interrupt a Contest. In extreme cases it may be the reason for the Host to be expelled from the Convention facilities.