I General provisions
1. The organiser of the Masquerade costume contest, hereinafter referred to as “the contest”, is the Fantasy Club “Druga Era” in Poznań, hereinafter referred to as “the organiser”.
2. The coordinator of the contest is Zofia Skowrońska.
3. The contest takes place during the Fantasy Fan Festival Pyrkon 18-20 May 2018 (hereinafter referred to as “Pyrkon”).
4. The aim of the contest is to popularise fantasy and the cosplay community in Poland.
5. The contest participants must present their handmade costumes on stage during the contest, and in front of jurors during the individual evaluation phase.
II Conditions of participation
1. Minors may take part in the contest on the condition of presenting a written consent form signed by a parent or legal guardian. (You can download the consent form from www.pyrkon.cpl, in the Masquerade section.)
2. The presented costumes must come from sources connected to fantasy and science fiction, such as books, comics (including manga), computer games, films (including animated), TV series, illustrations (including fan art), their own imagination etc.
3. The presentation and costume cannot contain any content generally considered to be vulgar or offensive.
4. It is allowed to use a model to present the costume.
5. It is allowed to enter costumes that have already been awarded or presented in other contests. It is not allowed to enter a costume which was entered the Masquerade in previous years.
6. The participants must make their costumes on their own. Purchased elements are allowed (such as wigs, contact lenses, shoe bases), however, they should only be an addition to one’s own work. In case of group presentations, the participants within one group may help one another with creating the costumes.
7. Every participant may enter only one costume into the contest.
8. By entering the contest, the participants agree to the unpaid presentation, copying and distribution of photographs and video recordings containing their likeness, made during Pyrkon, for purposes of archiving and of promoting Pyrkon and the organiser.
9. By entering the contest, the participants agree to follow its rules.
1. The participants will be awarded in the following categories:
a) Cosplay. A precisely recreated costume of a specific character. The costume will be judged based on how closely it resembles the graphic source (e.g. a comic frame, poster, illustration, film or game screen) sent in by the participant, the maintained proportions, as well as the precision and quality of the costume.
b) Own design. Costumes which are not based on a graphic source, but on the participant’s own ideas. In this category the judgement will be based on the participant’s creativity and logic, precision and quality. Among others, the costumes judged in this category may include: handmade LARP costumes, costumes in the fantasy convention, costumes which are a variation on an existing character’s design.
c) Individual presentation. In this category the award will go to the best solo stage presentation. The judgement will be based on the whole performance, including the idea for the presentation, its clarity (how easily it was understood by the jury and the audience), the performer’s acting ability, the props and the scenography. The solo presentation should last from 30 seconds to two minutes.
d) Group presentation. In this category the award will go to the best group stage presentation. The judgement will be based on the whole performance, including the idea for the presentation, its clarity (how easily it was understood by the jury and the audience), the performers’ acting abilities, the props and the scenography, as well as how well the group works together. The group presentation should last from 30 seconds to 2 minutes and 30 seconds.
e) GRAND PRIX. The contest’s main award. A single person is awarded, independent of whether they presented the costume in a group or solo. The winner will be chosen based on a combination of a very good stage presentation with a costume of outstanding quality.
IV Contest proceedings
1. Due to the necessity of limiting the number of stage presentations, the contest is made up of several stages.
2. Applications will be accepted until 23.59 on May 6th 2018, through the form available at the webpage www.pyrkon.pl. The applications should, among others, contain:
a) photos of the finished costume in either .jpg or .png format
b) a short technical description of how the costume was made
c) a description of the stage performance
d) a music file cut down to the length of the presentation in .mp3 format (this year it is NOT possible to use a video during the presentation)
e) if the participants wishes to use and pyrotechnic effects during their presentation, the application should contain a detailed description of the planned effects.
3. Incomplete applications will be rejected.
4. Until midnight on the night of 12 May 2018, the organisers will select all the participants who will take part in the following parts of the contest. The main criteria for choice is the costume quality and the idea for the stage presentation. The number of selected presentations (solo and group together) cannot exceed 40. Participants will be informed of the results of this stage of the contest by e-mail.
5. During Pyrkon, the participants, referred to in paragraph 2, take part in:
a) The stage rehearsal – non-obligatory but recommended due to the unusual shape of the stage (T-shaped). The rehearsal will be held on Friday evening. Each participant, who declared need for the stage rehearsal in the application form will obtain an individual time on the scene. About the time schedule, participants will be informed in advance through e- mail.
b) The jury stage – an individual meeting with the jury, which lasts no longer than five minutes and which purpose it is to allow the judges to see the presented costume up close and to ask the participant certain questions about the workmanship. Participants who appear on stage as a group will also see the jury together. During this part the judges will secretly award points for the costume. The order of the presentation during the jury stage depends on the size of the costume and the time required for the participant to put it on. All those stages will take place on Saturday. The participants will be informed about the time they will take part in the jury stage by e-mail before Pyrkon.
c) Stage presentation – a performance on the large stage (on Saturday evening), which serves to present the costume/character in front of an audience. During this part the judges will secretly award points for the presentation. The presentation should last: a) for solo performers a minimum of 30 seconds, and a maximum of 2 minutes, b) for group performers a minimum of 30 seconds, and a maximum of 2 minutes and 30 seconds.
6. The individual time of the presentation and the round, of which the participants will be informed by e-mail before Pyrkon, is only an approximation and may change depending on how the contest progresses. The participants will be kept informed about any changes.
7. The participant’s absence during any of the judging stages will result in no points being awarded. If the participant is absent during the whole contest, they will be subject to the conditions described in point “VI Disqualification and admonitions” of these rules.
8. The awards shall be presented on stage during the Pyrkon Gala (about half an hour after the stage presentations, on Saturday evening). The winners are selected based on the amount of points received and a jury discussion.
9. After the contest is completed, the jury will be available backstage for interested participants, in order to provide information about this year’s edition of the contest, and to give advice and hints to help participants in future editions.
V Scenic presentations
1. The participants perform on stage either individually or in groups.
2. Each presentation should last from 30 seconds to 2 minutes (for solo performers) or from 30 seconds to 2 minutes and 30 seconds (for group performers) and have a previously provided soundtrack (the files can be sent through the application form on www.pyrkon.pl in the Masquerade section).
3. The organisers will provide an assistance in handing props and getting them up on stage. If the participant wants to use the help of people from outside the Masquerade staff, it is advised that these helpers be dressed in black. The participants can rehearse their presentation on stage during the morning rehearsal on the day of the contest.
4. During the rehearsal and the contest, the participants will have at their disposal a rectangular stage connected with a catwalk (a 6×8 metres stage with a 10×2 metres catwalk make together a T-shaped surface), coloured lights and a sounds system with technical staff. Precise information about the available equipment and the stage layout can be found on www.pyrkon.pl in the Masquerade section before the application process is activated.
5. If the participant wishes to use any pyrotechnic effects in their presentation, the application should contain an exact description of the effects.
6. The participants are expressly forbidden to use any fire on stage.
7. The participant must not use any vulgar language, behave in an obscene manner or infringe upon the rights of third parties. Not adhering to this point can result in the participant being disqualified.
8. The organiser is not responsible for the behaviour of the contest participants.
VI Disqualification and admonitions
1. Depending on the grade of the offence, the organisers may admonish or disqualify the participant (deny them participation in this year’s contest, not take the final point count into consideration, tell them to leave the backstage) and/or ban them from participating in future editions of the contest.
2. Admonitions and disqualification will be considered by the contest coordinator in the following instances:
a) the participant purposefully destroyed or damaged the costume, props or scenography belonging to another participant,
b) the participant behaved in an unsporting manner, in particular by showing a lack of culture towards the other contest participants,
c) the participant did not appear at the jury stage or their stage performance without providing a reason for doing or the reason being their own negligence (e.g. not finishing their costume on time, changing their mind, the withdrawal of a part of a group, lack of preparation for the stage presentation). This point does not pertain to participants who suffered serious health problems making it impossible for them to remain in the contest.
3. Every case of admonition or disqualification is reviewed individually by the contest coordinator.
1. The jury is comprised of known experts connected to cosplay, costume and prop creation, design, make up, stage performances, and fantasy and science fiction.
2. The jury is comprised of three people.
1. The main prize, known also as the Grand Prix, is 5 000 PLN.
2. The prizes is other categories are:
a) 1 500 PLN for winners in each category;
c) PyrPounds – festival currency, which can be exchanged by the winner for prizes available in the so-called PyrShop – festival shop.
3. A list of all the prizes will be uploaded on the webpage pyrkon.pl in the Masquerade section before the festival begins.
4. In cases that require this, the prize’s sponsor will pay the tax on the prize to the appropriate tax office, pursuant to the conditions of the Personal Income Tax Act.
5. The organiser reserves the right to, in exceptional circumstances, change the amount of the prize or to not award it at all.
6. It is not possible to exchange the non-cash prizes for money.
7. The failure to collect the prize by a winner within 30 days from the ending of Pyrkon is understood as a renunciation of the award.