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Strona główna » Terms of use of the Pyrkon’s Kids Section

Terms of use of the Pyrkon’s Kids Section

  1. The Kids’ Section is a zone within the grounds of Pyrkon Fan Convention 2019, separated especially for the sake of the Kids and their Carers, functioning in the hours and location determined in the Convention plan. There is no special fee for entering the Kids’ Section.
  2. The principles of operation of the Kids’ Section are provided for in these Regulations.
  3. Entering the Kids’ Section through the gate is tantamount to accepting these Regulations, which remain in force in the Section and consenting to the use of image of both the Carer and the Children remaining in his care for marketing purposes.
  4. Entering and exiting the Kids’ Section is only possible through a marked registration gate. The only exception is made during an evacuation of the entire Section. In such case, one should follow the orders of emergency services.
  5. Children over 4 and below 12 years of age are accepted into the Kids’ Section. As an exception, with the consent of a Volunteer servicing the gate, minors can be accepted, who are over 12 years of age, under the condition that they meet the conditions for participating in Pyrkon determined in the main Regulations of the Convention.
  6. Each Child brought into the Kids’ Section, receives a band at the entrance, on which the Carer is obliged to provide his telephone number. Such bands may also be collected from Convention Information Points. In special cases, determined by the Section’s service, instead of a band, a Child may receive a name sticker. Each child-carer pair also receives 2 stickers with a number provided by Pyrkon (one for the carer, one for the child) for the sake of efficient identification when exiting. There is a possibility to issue an additional sticker for another carer.
  7. The band/name sticker may be worn ONLY by the Child (on their wrist or ankle, in special cases, on a piece of clothing that the child is not to remove throughout the entire time they spend in the Section area). The band/sticker MAY NOT be worn by the Carer.
  8. Children enter the Kids’ Section after the Carer fills in an appropriate registration form, made available by the Volunteers at the entrance (there is a possibility to use a computer or a registration link available via a QR code). The Carer also signs a list, stating that they familiarized themselves with the Regulations of the Kids’ Section, accept the conditions and consent to the processing of personal data for the sake of Pyrkon by the Klub Fantastyki „Druga Era” Association.
  9. When registering a Child, the following data is necessary:
      • the Child’s name and last name,
      • the Child’s age,
      • date of entrance,

    and the data of the Carers authorized to pick the Child up:

      • the Carers’ names and last names,
      • the Carers’ contact number.

    The above-mentioned data shall be gathered in order to ensure the Child’s safety and correct identification of the Carer’s authorized to pick them up. The data shall be made available to the Volunteers verifying the persons entering and exiting the Kids’ Section by the Gate and shall be removed immediately after Pyrkon Fan Convention 2019 ends.

  10. The Carers’ documents may be verified as they pick up the Children and leave the Kids’ Section area in order to verify their identity. For the sake of the Kids’ Section, student’s ID is treated as an ID.
  11. The Carer is obliged to notify the Volunteers about the Child’s any significant health problems, enter them in the registration form and provide possible instructions regarding handling the Child. The Volunteers have undergone first aid training, however they have the right to ask the Carer to remain in the Kids’ Section for the sake of the Child’s safety. Only Children of Carers meeting all the conditions described above shall be let into the Kids’ Section area.
  12. The Volunteers in the Kids’ Section exercise a general supervision over the children present within the Kids’ Section area, consisting in observing the Children playing, helping to conduct workshops, playing with the Children and intervening in case of behaviors that may be the cause of an accident or a threat to safety.
  13. Children over 4 years of age, who can use the toilet can stay in the Kids’ Section on their own. Direct care of a younger Child or a Child who cannot use the toilet on their own is exercised by its Carer . The Children cannot leave the Kids’ Section on their own. The Carers of all the children may enter the Kids’ Section, watch the attractions and participate in them together with their children, if the organizers agree, unless they are contests intended for children exclusively.
  14. The Volunteers in the Kids’ Section may require one to observe the „1 Child – 1 Carer” rule (only one authorized Carer is to remain in the Kids’ Section with one Child), if they see it as appropriate for the sake of the comfort and safety of the Section’s participants.
  15. A Child staying in the Kids’ Section without their Carer can only go to the toilet the supervision of a Volunteer of the same sex. The Kids’ Section’s cloak room is not supervised, the Volunteers are not responsible for the items left there.
  16. Children entering the Kids’ Section area should leave any items which may pose a threat with the Carer, in particular: watches, jewelry, belts with sharp buckles etc.
  17. Persons under the influence of alcohol or drugs are banned from entering the Kids’ Section.
  18. We do not let the Children leave with Carers under the influence of alcohol/drugs. In the case of a failure to contact another carer authorized to pick up the child during registration, Police shall be called.
  19. Children may stay within the area of the Kids’ Section for up to 4h continuously, once this time expires, the Volunteers have the right to call the carer to pick up the child/children. After a 1h break and after the child has had a meal, the carer may walk the child/children back to the Kids’ Section.
  20. The number of children within the area of the Kids’ Section may not exceed 10 children per Volunteer/animator. Should this number be exceeded, the Volunteers have the right to temporarily refuse to let a child into the section.
  21. For the sake of the health of other children staying in the Kids’ Section, it is forbidden to accept Children into the Kids’ Section who are carriers of infectious diseases, viral and bacterial infections.
  22. In the event of a deterioration of the Child’s health, the Volunteers have the right to call the carers to pick up the child immediately and to suggest a visit to the medical point.
  23. Disabled but self-reliant children may remain in the Kids’ Section on their own, in case they are not-self reliant, the carer may be asked to accompany the child during the activities.
  24. We do not serve or eat meals within the area of the Kids’ Section, however a signed bottle with a drink may be left for the Child to use.
  25. Should the Volunteers find that a child poses a threat to other children or keeps breaking the rules provided in these regulations, they may undertake actions aiming at restoring safety in the playground, which may involve admonishing or isolating the child from the group, while the Child shall still remain under the Volunteers’ care, and notifying the carer of the fact, asking him to pick the child up from the playground immediately.
  26. Any and all questions not described in these regulations shall be settled based on the regulations of the Pyrkon 2019 Fan Convention. In case the above-mentioned regulations do not resolve such questions, the Directors, and in particular the Managing Director of the Pyrkon 2019 Fan Convention, decide.